Everyone wants to be recognized for an act of kindness. While you should never do anything good for someone merely to get their praise, there’s no denying that we all enjoy it when we get a thank you for a kind act such as a thank you note or even an expression of gratitude for helping someone during a difficult time.
A simple thank you note can also do wonders in terms of reputation management and customer retention. A thank-you note sent after an interaction, such as a meeting or phone call, shows customers how much they matter, encouraging them to stick around longer.
How to Write the Perfect Thank You Note
Learning how to write a thank-you note is an excellent way to show your appreciation and that you care about the person who helped or supported you in any way. There are a few essential points of note etiquette to remember, whether thanking someone for a thoughtful gift or making a purchase. First, be warm but professional, and keep the note concise. From college move-in days, wedding gifts, baby showers, dinner parties, a note for a gift, or job interviews, thank you notes should always have these elements:- Salutation: Show your respect by starting with formal greetings such as Ms., Mrs., and Dr., followed by their last name. If you know the recipient well enough, you can use their first name.
- Specific details for thanking them: Let the recipient know why you’re writing by saying “thank you” in the first or second line of your thank you note. Thank them for something specific, providing additional information about how their actions helped you.
- Appropriate closing: You can express your sincere gratitude and conclude with an appropriate phrase like “Best” or “Sincerely.” Finally, end your thank you note with your signature, whether it is handwritten or typed.
By Eric Shafer
By IndoorMedia Marketing
